Here's a blank Emergency Action Plan (EAP) template for your dam, designed for you to fill in with your specific data. An EAP is a formal, written document crucial for minimizing loss of life and property damage during a dam emergency [EAP Guidelines Intro]. It outlines pre-planned actions and coordinates activities among various agencies [EAP Guidelines Intro, 41]. Remember, an EAP is not a substitute for proper maintenance or remedial construction; instead, it aids in early problem recognition and risk reduction through non-structural means.
This template is based on the provided "Guidelines for Developing EAPs for Dams" and related sources.
[Name] Dam [Project Identification Code]
Emergency Action Plan
Prepared for [Dam Owner Name]
Prepared by [Name and Title of EAP Developer]
[Date of Preparation]
Disclaimer Every effort has been taken to estimate the severity of flooding and inundation areas likely to be affected by [Name of Dam] in an emergency condition. These estimates are based on available primary and secondary data. Every effort has been made to foresee varied emergency possibilities and develop appropriate notification procedures for timely rescue and relief operations. However, implementation of the Emergency Action Plan (EAP) involves many agencies, who are required to work in a coordinated manner to reduce the consequences of the emergency triggered by the dam site condition. Effectiveness of the rescue and relief operations depends on many factors including the adequacy and accuracy of the estimation of the severity of flooding, coordinated efforts of all the agencies involved in rescue and relief efforts, and availability of facilities like power, telephones, road communications, etc. The EAP Developer may therefore not be held responsible for the efficacy of the EAP.
For any information, please contact: [Name], [Designation], [Organization], [Address], [Place], [Phone].
Contents
- Notification Flowchart (Watch Condition)
- Notification Flowchart (Failure Condition)
- EAP Distribution List
- Log Sheet of Changes
- Approval and Implementation
-
- Purpose
-
- Dam Description
- 2.1. General
- 2.2. Reservoir Operations
-
- Responsibilities
- 3.1. Dam Owner’s Responsibilities
-
- Inundation Maps (Tab 2)
-
- Possible Emergency Conditions / Evidence of Distress (Tab 5)
-
- Preventive Actions to be Taken
-
- Supplies and Resources (Tab 6)
-
- Implementation Procedures
- 8.1. Development
- 8.2. Updating
- 8.3. Location
- 8.4. Approval
- 8.5. Testing
- 8.6. Training (Tab 9)
- Annual EAP Evaluation Checklist (Tab 7)
- Plan Review and Update (Tab 8)
- Sample Public Announcements (Tab 4)
Notification Flowchart (Watch Condition) (Note: This sample notification flowchart is a guide and must be modified for the needs of your particular dam. Include contact names, titles, mobile numbers, and office numbers. The numbers indicate the order of notification.)
Observer of Event ↓ Site Office of Dam Owner / Operator
- Owner/Operator: [owner/operator name]
- Contact: [contact person 1 name]
- Title: [contact person 1 title]
- Mobile No.: [Mobile Number]
- Office No.: [Office Number]
- Contact: [contact person 2 name]
- Title: [contact person 2 title]
- Mobile No.: [Mobile Number]
- Office No.: [Office Number]
↓ (Flows to multiple parties, numbered by priority)
1. Office of Executive Engineer
- Contact: [contact person 1 name]
- Title: [contact person 1 title]
- Mobile No.: [Mobile Number]
- Office No.: [Office Number]
- Contact: [contact person 2 name]
- Title: [contact person 2 title]
- Mobile No.: [Mobile Number]
- Office No.: [Office Number]
2. Office of Superintending Engineer
- Contact: [contact person 1 name]
- Title: [contact person 1 title]
- Mobile No.: [Mobile Number]
- Office No.: [Office Number]
- Contact: [contact person 2 name]
- Title: [contact person 2 title]
- Mobile No.: [Mobile Number]
- Office No.: [Office Number]
3. Office of Planning and Design
- Contact: [contact person 1 name]
- Title: [contact person 1 title]
- Mobile No.: [Mobile Number]
- Office No.: [Office Number]
- Contact: [contact person 2 name]
- Title: [contact person 2 title]
- Mobile No.: [Mobile Number]
- Office No.: [Office Number]
4. Office of Chief Engineer
- Contact: [contact person 1 name]
- Title: [contact person 1 title]
- Mobile No.: [Mobile Number]
- Office No.: [Office Number]
- Contact: [contact person 2 name]
- Title: [contact person 2 title]
- Mobile No.: [Mobile Number]
- Office No.: [Office Number]
5. State Dam Safety Office (SDSO)
- Contact: [contact person 1 name]
- Title: [contact person 1 title]
- Mobile No.: [Mobile Number]
- Office No.: [Office Number]
- Contact: [contact person 2 name]
- Title: [contact person 2 title]
- Mobile No.: [Mobile Number]
- Office No.: [Office Number]
Notification Flowchart (Failure Condition) (Note: This sample notification flowchart is a guide and must be modified for the needs of your particular dam. Include contact names, titles, mobile numbers, and office numbers. The numbers indicate the order of notification.)
Observer of Event ↓ Site Office of Dam Owner / Operator
- Owner/Operator: [owner/operator name]
- Contact: [contact person 1 name]
- Title: [contact person 1 title]
- Mobile No.: [Mobile Number]
- Office No.: [Office Number]
- Contact: [contact person 2 name]
- Title: [contact person 2 title]
- Mobile No.: [Mobile Number]
- Office No.: [Office Number]
↓ (Flows to multiple parties, numbered by priority)
1. Office of Dam Executive Engineer
- Contact: [contact person 1 name]
- Title: [contact person 1 title]
- Mobile No.: [Mobile Number]
- Office No.: [Office Number]
- Contact: [contact person 2 name]
- Title: [contact person 2 title]
- Mobile No.: [Mobile Number]
- Office No.: [Office Number]
2. Office(s) of District Collector / District Magistrate (DDMA)
- District: [district name]
- Contact: [contact person 1 name]
- Title: [contact person 1 title]
- Mobile No.: [Mobile Number]
- Office No.: [Office Number]
- Contact: [contact person 2 name]
- Title: [contact person 2 title]
- Mobile No.: [Mobile Number]
- Office No.: [Office Number]
3. CWC Divisional Office
- Contact: [contact person 1 name]
- Title: [contact person 1 title]
- Mobile No.: [Mobile Number]
- Office No.: [Office Number]
- Contact: [contact person 2 name]
- Title: [contact person 2 title]
- Mobile No.: [Mobile Number]
- Office No.: [Office Number]
Critical Infrastructure Offices (Powerplants, Refineries, Railways, and so on.)
- Office: [name of office]
- Contact: [contact person 1 name]
- Mobile No.: [Mobile Number]
- Contact: [contact person 2 name]
- Mobile No.: [Mobile Number]
State Dam Safety Office (SDSO)
- Contact: [contact person 1 name]
- Title: [contact person 1 title]
- Mobile No.: [Mobile Number]
- Office No.: [Office Number]
- Contact: [contact person 2 name]
- Title: [contact person 2 title]
- Mobile No.: [Mobile Number]
- Office No.: [Office Number]
CWC Regional Headquarters
- Contact: [contact person 1 name]
- Title: [contact person 1 title]
- Mobile No.: [Mobile Number]
- Office No.: [Office Number]
- Contact: [contact person 2 name]
- Title: [contact person 2 title]
- Mobile No.: [Mobile Number]
- Office No.: [Office Number]
Owner(s) of Downstream Dam(s)
- Dam: [dam name]
- Contact: [contact person 1 name]
- Title: [contact person 1 title]
- Mobile No.: [Mobile Number]
- Office No.: [Office Number]
- Contact: [contact person 2 name]
- Title: [contact person 2 title]
- Mobile No.: [Mobile Number]
- Office No.: [Office Number]
EAP Distribution List A copy of the EAP should be provided to the following people and organizations:
| Authority | Name, Title, Phone | Address |
|---|---|---|
| Dam Owner(s) and Representatives | [Name, Title, Phone] | [Address] |
| [Name of Dam Owner’s Emergency Planning Manager] | [Name, Title, Phone] | [Address] |
| Local Disaster Management Agencies | ||
| District Disaster Management Authority (DDMA) | [Name, Title, Phone] | [Address] |
| Police Department | [Name, Title, Phone] | [Address] |
| Fire Department | [Name, Title, Phone] | [Address] |
| Medical Services/Hospitals | [Name, Title, Phone] | [Address] |
| Emergency Medical Services (EMS) | [Name, Title, Phone] | [Address] |
| Other Local Agencies (e.g., Public Works, Schools) | [Name, Title, Phone] | [Address] |
| State Agencies | ||
| State Dam Safety Organisation (SDSO) | [Name, Title, Phone] | [Address] |
| State Disaster Management Authority (SDMA) | [Name, Title, Phone] | [Address] |
| State Police/Highway Patrol | [Name, Title, Phone] | [Address] |
| Central Agencies | ||
| Central Water Commission (CWC) | [Name, Title, Phone] | [Address] |
| Central Dam Safety Organisation (CDSO) | [Name, Title, Phone] | [Address] |
| Indian Meteorological Department (IMD) | [Name, Title, Phone] | [Address] |
| Other Relevant Parties | ||
| Owners of Downstream Dams | [Name, Title, Phone] | [Address] |
| Local Media Outlets | [Name of Media, Contact Person, Phone] | [Address] |
| Available Resources | ||
| Heavy Equipment Service | [Supplier Name, Contact Person, Phone] | [Address] |
| Sand and Gravel Supply | [Supplier Name, Contact Person, Phone] | [Address] |
| Ready-Mix Concrete Supply | [Supplier Name, Contact Person, Phone] | [Address] |
Log Sheet of Changes The following changes have been made to the EAP and revisions have been provided to the people shown on the EAP Distribution List.
| Date | Change Made | Signature of EAP Manager |
|---|---|---|
| [DD/MM/YYYY] | [Description of change, e.g., Updated contact list] | [Signature] |
| [DD/MM/YYYY] | [Description of change, e.g., Revised inundation map] | [Signature] |
Approval and Implementation This Emergency Action Plan is hereby approved. This plan is effective immediately and supersedes all previous editions.
[Signature] [Name and Title of Appropriate Manager for Owner] Date: [DD/MM/YYYY]
I have received a copy of this Emergency Action Plan and concur with the notification procedures.
[Signature(s)] [Name and Title of Person(s) in charge of Emergency Response, e.g., District Magistrate/Collector] Date: [DD/MM/YYYY]
Emergency Action Plan
1. Purpose The purpose of this Emergency Action Plan (EAP) is to identify emergency situations that could threaten [Name] Dam and to plan for an expedited, effective response to prevent failure of the dam and warn downstream residents of impending danger. This plan defines the notification procedures to be followed in the event of a potentially hazardous situation. The procedures are intended to protect lives and prevent property damage from an excessive release of water from the dam spillways or an uncontrolled outflow of water from the breached portion of the dam.
2. Dam Description
2.1. General [Name] Dam and Reservoir are owned and operated by [Dam Owner]. It is located on [Stream] in [Name] District, approximately [##] kilometers [direction] of [City], [State]. [Stream] is a tributary of the [Name of Main Tributary], located in the [Name] River Basin. The dam was completed in [year] and was constructed under Project No. [####] granted to Owner in [year]. The reservoir was constructed to serve as [purpose, e.g., irrigation, hydropower, municipal water supply].
- Official Name of Dam: [_________________________]
- Other Common Names: [_________________________]
- Name of Stream Obstructed: [_________________________]
- Location of Dam (Geographic Coordinates):
- Latitude: [##.######] (decimal degrees)
- Longitude: [##.######] (decimal degrees)
- Year of Starting of Dam Construction: [YYYY]
- Year of First Impoundment: [YYYY]
- Year of Dam Commissioning: [YYYY]
- Seismic Zone: [_________________________]
- Names of Other Dams on the Same Stream:
- Immediate Upstream Dam: [_________________________]
- Immediate Downstream Dam: [_________________________]
- Dam Owner: [_________________________]
- Phone Number: [_________________________]
- Address: [_________________________]
- Dam Operator (if different from Owner): [_________________________]
- Phone Number: [_________________________]
- Address: [_________________________]
- Type of Dam: [e.g., earthen embankment, concrete gravity, masonry gravity]
- Physical Dimensions:
- Length: [##] meters
- Maximum Height: [##] meters
- Top Width: [##] meters
- Top of Embankment Elevation: [##] meters-msl
- Upstream Embankment Slope: [H:V]
- Downstream Embankment Slope: [H:V]
- Drainage Area: [##] square kilometers
- Main Spillway (if multiple, create additional subsections):
- Type: [e.g., Uncontrolled ogee weir, Radial gate]
- Location: [e.g., Right abutment]
- Crest Length: [##] meters
- Crest Elevation: [##] meters-msl
- Capacity: [##] cumecs
- Emergency Spillway (if applicable):
- Type: [e.g., Broad-crested weir]
- Location: [e.g., Left abutment]
- Crest Length: [##] meters
- Crest Elevation: [##] meters-msl
- Capacity: [##] cumecs
- Reservoir Information:
- Normal Storage Volume: [##] Million cubic meters (Mm³)
- Maximum Storage Volume: [##] Million cubic meters (Mm³)
- Reservoir Surface Area: [##] hectares
2.2. Reservoir Operations [The purpose of this section is to identify features and controls on the dam that would be used to release water and to explain how they would be implemented during an emergency. Include information on normal and abnormal reservoir level data, current operational rules for gates, and any differences between rules and actual operation in past flood events. If the dam does not have any controls, state: “Releases from the reservoir are uncontrolled.”]
- [Description of outlets (sluices, gates) and their operational procedures.]
- [Normal and abnormal reservoir level thresholds.]
- [Operating rules for gates, including when they were last updated.]
3. Responsibilities
3.1. Dam Owner’s Responsibilities The dam owner, [Dam Owner], is responsible for all dam operation and maintenance. The EAP will designate duties or job descriptions rather than specific individuals.
- The [Dam Owner’s Emergency Planning Manager] is responsible for updating the EAP, ensuring annual reviews, and keeping contact names/numbers current.
- The [Title, e.g., Chief Engineer, Dam Safety Officer] is responsible for directing specific, incident-appropriate actions during an emergency, such as opening or closing water outlets and coordinating remedial construction activities (e.g., earth moving).
4. Inundation Maps (Tab 2) Inundation maps depict areas that could potentially flood if a dam fails or from large controlled releases, crucial for evacuation planning. All dams require an inundation map, with the level of detail dependent on the dam's size and the floodplain's complexity. These maps should be prepared using the results of a full breach analysis carried out by a professional engineer, if the dam has significant downstream structures or complex floodplains.
- Vicinity Map (Tab 1): A vicinity map shows the dam's location. It should clearly label street names, the dam, a north arrow, and be scaled appropriately.
- Detailed Inundation Map (Tab 2):
- Clearly delineate the boundary of the inundation area.
- Show areas affected by "fair weather failure," "inflow design flood with or without failure," and "other extremely large spillway flows".
- Label affected roads and low-water crossings.
- Identify potentially affected structures with street addresses (individual labels not required for dense development).
- Label developed areas, critical structures (e.g., schools, hospitals), and major highways.
- Include a north arrow and a scale bar.
- The breach analysis contains profiles of the peak flood levels expected, and an estimation of the time from the beginning of the breach to the peak flood elevations.
5. Possible Emergency Conditions / Evidence of Distress (Tab 5) Early detection and evaluation of conditions or events that require an emergency response are crucial. Unusual conditions or incidents are unique to each dam and should be identified in the EAP.
- Measures for detecting existing or potential failures: [Description of how observations are made, e.g., visual inspections, instrumentation monitoring.]
- Operating Information: Normal and abnormal reservoir level data.
- Description of monitoring equipment: Water level sensors, early warning systems, piezometers, seepage measuring devices, movement sensors (e.g., crack monitors, inclinometers), temperature sensors, and seismic instruments.
- Indicators of Distress (include specific actions and resources):
| General Observation | Specific Observation | Emergency Level (BLUE/ORANGE/RED) | Emergency Action to be Taken | Equipment, Material, and Supplies | Data to Record |
|---|---|---|---|---|---|
| Seepage/Boils | Small boils, no increase of water flow, flowing clear water. | BLUE | Closely check all downstream toe, especially in the vicinity of boil for additional boils, wet spots, sinkholes, or seepage. Closely monitor entire area for changes or flow rate increases. | None | Site and location, approximate flow |
| Increase in seepage water or appearance of new seepage. Turbid seepage water (carrying soil particles, e.g., piping). | ORANGE/RED | Immediately initiate appropriate notification procedures. Attempt to stop erosion by placing sandbags or filter material. | Sandbags, filter material, equipment for placement (e.g., backhoe) | Flow rate, turbidity, location, time of onset, photos | |
| Cracks | New cracks or extension of existing cracks in dam body, abutments, or appurtenant structures (e.g., spillway, intake tower). | ORANGE/RED | Immediately initiate appropriate notification procedures. Monitor crack width and extent. Consider temporary crack sealing. | Crack monitoring gauges, sealing materials, survey equipment | Location, length, width, depth, rate of change, photos |
| Settlement/Misalignment | Noticeable settlement, bulging, or misalignment of dam crest, slopes, or structures. | ORANGE/RED | Immediately initiate appropriate notification procedures. Monitor movement rates. Consider emergency stabilization measures. | Survey equipment (Total Station), heavy equipment (bulldozers, excavators) | Location, magnitude, rate of settlement/movement, photos |
| Erosion | Erosion or riprap displacement on dam slopes or spillway. | BLUE/ORANGE | Monitor extent and depth of erosion. Consider placing protective layers or repair materials. | Riprap, geotextiles, equipment for placement | Location, extent, depth, photos |
| Abnormal Instrument Readings | Unusual readings from piezometers, inclinometers, settlement gauges, or other monitoring devices, indicating unexpected behavior. | BLUE/ORANGE/RED | Re-read instrument to verify accuracy. Check calibration. Increase reading frequency. Consult with dam safety engineers. Implement EAP steps as per emergency level. | Calibration tools, spare sensors | Instrument ID, reading, date/time, comparison to historical data/design limits, analysis of deviation |
| Overtopping | Water flowing over the dam crest due to extreme inflow. | RED | Immediately initiate emergency notification procedures and downstream evacuation. Take actions to safely pass flood (e.g., opening gates fully if safe, emergency spillway operation). | All available discharge capacity controls, communication systems | Inflow/outflow hydrographs, reservoir levels, gate positions, time to peak flow downstream |
| High Inflow Forecast | Forecast of extremely high inflow or Probable Maximum Flood (PMF) approaching the reservoir. | ORANGE | Prepare for potential overtopping. Implement controlled releases if possible, as per operating rules, to create flood storage. Alert downstream communities. | Spillway gate controls, communication systems, weather monitoring | Inflow forecast data, reservoir level, outflow strategy, communication logs |
| Seismic Activity | Dam affected by a significant earthquake. | RED (potentially) | Immediately initiate quick check and first inspection procedures as per seismic inspection manual. Report to DVC, State, and Central Government agencies. Evaluate leakage, uplift, and deformation data. | Seismic instruments, field inspection checklists, communication systems | Time, magnitude, epicenter of earthquake, visual observations of damage, instrument readings of movement, leakage, uplift |
Note: If dam failure is highly probable, all applicable notification procedures and emergency actions should be implemented immediately. Good record-keeping is essential to determine if changes are occurring and for informed assessments.
6. Preventive Actions to be Taken The EAP must describe preparedness actions to be taken both before and following the development of emergency conditions. These actions help reduce the effects of a dam failure by increasing response readiness. Preventive measures can be taken to prevent catastrophic failure, but such repairs should be undertaken with extreme caution and only under the direction of a professional engineer or contractor.
- [Detailed procedures for emergency water release in excess of normal flows, if applicable, to manage reservoir levels and protect the dam from failure during extreme weather, especially for large dams].
- [Specific remedial actions for identified distress indicators, e.g., placing gunny bags, sand, boulders/wire crates, bamboos/balli's for seepage control or temporary crack sealing].
- [Procedures for emergency repair of operating equipment].
- [Any specific actions to be taken during different emergency levels (BLUE, ORANGE, RED) as defined in Table 1, Description of Emergency Alert Levels].
7. Supplies and Resources (Tab 6) The EAP should identify available supplies and resources, and the procedures for obtaining them during an emergency.
- Support Capabilities:
- Personnel or organizations (e.g., dam owner’s engineer, specialist contractors) that can render assistance.
- Procedures for contacting them.
- Location of Supplies and Equipment for Remedial Actions: (preferably close to the dam)
- Gunny bags
- Sand
- Boulders/Wire crates
- Bamboos/Balli's
- Baskets
- Ropes
- Lamps
- Torches
- Raincoats
- Gum boots
- Warning signs
- Danger zone lights
- Heavy equipment (e.g., backhoes, dump trucks, bulldozers, excavators, loaders, motor graders)
- Sand and gravel supply
- Ready-mix concrete supply
- Procedures for Emergency Procurement: Describe how additional supplies and equipment will be acquired.
- Remedial Construction Activities: Identify specific activities to prevent failure and who will carry them out (e.g., temporary repairs, sealing).
- Reports:
- Reference past inspection reports, monitoring data, photographs, and maintenance records for evaluation of potential problems.
- Daily records of reservoir water surface elevation, inflow, spillway outflow, river releases, and other releases.
8. Implementation Procedures
8.1. Development The draft EAP should be submitted to the State Dam Safety Organization (SDSO) for review. For dams of national importance, the Central Dam Safety Organization (CDSO) may be approached for review. Agency comments must be incorporated into the final document.
8.2. Updating
- The EAP must be updated promptly after any change in personnel or their contact information.
- At least once a year, the dam owner should update the EAP for correcting contact addresses.
- A comprehensive review of the EAP's adequacy should be carried out if there's a significant change in dam operation, downstream development, or other conditions affecting the EAP, or if implementation hurdles are observed during actual emergencies. This comprehensive review should be conducted with local disaster management officials.
- If no updates or revisions are necessary after the annual review, the owner should distribute written notifications stating that the EAP has been reviewed and no changes were adopted.
- All copies of the EAP must be properly amended immediately following updates or revisions.
8.3. Location A copy of the complete up-to-date EAP must be available to the dam operator, the District Disaster Management Authority (DDMA), the State Dam Safety Organization (SDSO), and other local officials. The location of each copy should be stated here.
- [Location of hard copies]
- [Location of digital copies, e.g., on secure server, DHARMA system]
8.4. Approval Include a form within the EAP for the dam owner and local disaster management coordinator to sign, stating they have reviewed and concur with the notification procedures.
8.5. Testing The dam owner should test and review the EAP periodically. The level of detail and frequency depend on the dam's size and downstream complexity.
- For small dams, a simple review validating phone numbers may suffice.
- For larger, more complex dams, a tabletop drill is strongly suggested at least once every five years. This drill involves a simulated event to evaluate the EAP and response procedures, resolving coordination and responsibility concerns.
- The dam owner must advise the SDSO and state/local disaster management officials in advance of the drill details.
- Record all reviews and tabletop drills in the "Plan Review and Update" section.
8.6. Training (Tab 9) Training for all personnel involved in the EAP is crucial to ensure thorough familiarity with the plan elements, equipment availability, and their responsibilities.
- For small dams, training may involve responsible persons reading the EAP and submitting annual written confirmations.
- For larger dams, training will be more involved, covering how to use the EAP, identify problem severity, and their specific roles.
- Record all training sessions in the "Training Record" section.
Tab 1 – Vicinity Map [Insert/Attach Vicinity Map here. Ensure it labels all applicable street names, the dam, a north arrow, and includes a scale bar appropriately to make all features visible. Provide details for creating this map (e.g., using Survey of India topographic maps).]
Tab 2 – Inundation Map [Insert/Attach Inundation Map here. This map should clearly delineate the boundary of the inundation area and show areas affected by "fair weather failure" and "inflow design flood with or without failure" scenarios. Label potentially affected structures, roads, low-water crossings, major roads, and critical structures (e.g., schools, hospitals). Include a north arrow and scale bar. This map is vital for evacuation planning.]
Tab 3 – Dam Description [This section should contain a more detailed technical description of the dam, its spillways, outlets, and other features as outlined in Section 2, General Dam Information.]
Tab 4 – Sample Public Announcements [Provide sample messages for public announcements to alert downstream residents of impending danger. These messages should be coordinated with relevant authorities (e.g., India Meteorological Department, District Disaster Management Authority, District Magistrates/Collectors) prior to release. Messages can be communicated via radio, television, bulk SMS, and other media outlets.]
Tab 5 – Evidence of Distress [This section details the specific observations, emergency conditions (BLUE, ORANGE, RED), and immediate actions for various types of distress or unusual events at the dam, as outlined in Section 5 of the EAP main body.]
Tab 6 – Supplies and Resources [This section lists all equipment and supplies that may be necessary during a dam emergency, along with contact information for local contractors who can provide these items. Also list supplies owned by the dam owner and their specific location.]
Tab 7 – Annual EAP Evaluation Checklist [Develop and include a checklist for the annual EAP evaluation, covering all key components to ensure they are current and effective. This checklist will be completed by the Dam Owner’s Emergency Planning Manager.]
Tab 8 – Plan Review and Update This plan will be reviewed and updated annually, and tabletop drills will be carried out at least once every five years. Document these reviews below.
| Date of Review/Tabletop Drill | Participants |
|---|---|
| [DD/MM/YYYY] | [List of participants, e.g., Dam Owner Reps, SDSO, DDMA, Local Emergency Services] |
| [DD/MM/YYYY] | [List of participants] |
Tab 9 – Training Record Use this form to record training sessions. All items in the EAP should be thoroughly reviewed during training. Appropriate [Dam Owner] employees and EAP team members should attend a training session annually (or participate in a simulated drill).
| Date of Training/Drill | Participants | Topics Covered | Trainer/Facilitator |
|---|---|---|---|
| [DD/MM/YYYY] | [List of participants] | [e.g., EAP overview, notification procedures, roles] | [Name/Organization] |
| [DD/MM/YYYY] | [List of participants] | [e.g., Emergency conditions, preventive actions] | [Name/Organization] |
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